Selling Agent’s Checklist for Closing

INITIAL TRANSMITTAL TO THE SETTLEMENT AGENT

• Complete, Legible Copy of the Ratified Contract
• Contract Addendums and Disclosures
• Contract Amendments
• Commission Information to Include Split and Administrative Fees
• Buyer Contact Info (phone, fax, email, address)
• Seller Contact Info (whatever information you have at this point)
• Listing Agent Contact Info (office phone, cell phone, pager, fax, email)
• Lender Contact Info (Loan Officer’s office phone, cell phone, pager)
• Powers of Attorney (if any)
• Notification of any Special Needs of Buyers

SCHEDULING CLOSING

• Confer with Buyers
• Negotiate Appointment Time with Listing Agent
• Schedule Appointment with Settlement Agent
• Schedule Walk –Through with Buyer and Listing Agent
• Discuss Possession with Listing Agent and Buyer
• GENERAL INFORMATION TO BUYERS
• Discuss Loan Process and Cooperation with Lender
• Homeowners (Hazard) Insurance
• Utility Connections
• Certified Funds for Closing (Rely on Good Faith Estimate, if Necessary)
• Arrangements for Child Care (and/or Pet Care)

FOLLOW UP CONTACT WITH SETTLEMENT AGENT

• Contract Amendments
• Invoices to be Paid at Settlement
• Financing Changes
• Last Minute Closing Issues
• Lingering Home Inspection Issues
  • Walk Through “Problems”
  • Possession Disputes

Listing Agent’s Checklist for Closing

INITIAL TRANSMITTAL TO THE SETTLEMENT AGENT

• Seller Contact Info (phone, fax, email, address)
• Seller’s Payoff Information
• Commission Information to Include Split and Administrative Fees
• Powers of Attorney (if any)
• Notification of any Special Needs of Sellers
• SCHEDULING CLOSING
• Confer with Sellers and Selling Agent
• Schedule Walk –Through with Listing Agent
• Utility Disconnect – Utilities Must be “On” for Walk-Through
• Discuss Vacation of Property to Include Timing and Anticipated Condition of Property

GENERAL INFORMATION TO SELLERS AND/OR PROPERTY REPORTS

• Discuss and Follow-up on Home Inspection Repairs
• Obtain Homeowners or Condominium Disclosure Packages
• Schedule Termite Inspection
• Schedule Well and Septic Inspections (if required)
• Cancel Homeowners (Hazard) Insurance – After Closing
• Arrangements for Child Care (and/or Pet Care)
• Discuss Disbursement of Funds – Occurs After Recordation

FOLLOW UP CONTACT WITH SETTLEMENT AGENT

• Transmit Termite Inspection Report and Other Inspection Reports
• Contract Amendments
• Invoices to be Paid at Settlement
• Notification of Assignment of Funds to Another Settlement Agent